Booking software cost calculator: every system ranked by true monthly cost

Change any number and the ranking updates. Each row is that system's cheapest plan that fits your must-haves. Open a row for the itemized bill.

Your business

Start from your trade

Staff who take bookings

Bookings a month

Average price per booking

Paid online when they book

40%

Paid by card at the appointment

50%

40% online · 50% card in person · 10% cash or other

Text reminders per booking

New clients a month from booking apps

Clients who find you through Fresha, Booksy Boost, Vagaro promotions or the Mindbody app. Those apps take a cut of the first visit.

Billing

Must-haves

Text remindersHide plans that can't text clientsTake payment when clients bookHide plans with no online payments or deposits

18 systems ranked

2 staff · 160 bookings · $75 average · 40% online, 50% card in person · billed monthly

1
Fresha
Team
$331a month
Own card processing required
Plan
Team, billed monthly · $14.95 × 2 seats
$29.90
Card processing
64 online × 2.79% + 20¢ · 80 in person × 2.29% + 20¢. Fresha's own published rate.
$300.12
Text reminders
100 included, 60 more × $0.02
$1.20
Estimated total a month$331
2
GlossGenius
Gold
$337a month
Own card processing required
3
Picktime
Starter, billed yearly
$344a month
Card fees estimated with Stripe's standard rateOnly a yearly price is publishedAssumes the per-user price is billed for at least the 3 included users.
4
Square Appointments
Square Free
$346a month
Own card processing requiredPriced per location.
5
Calendly
Standard
$348a month
Card fees estimated with Stripe's standard rate
6
Setmore
Pro
$348a month
Card fees estimated with Stripe's standard rate
7
Goldie
Pro Plus
$353a month
Own card processing requiredClients pay a $1.20 booking fee.
8
SimplyBook.me
Basic
$355a month
Card fees estimated with Stripe's standard rate
9
Booksy
Booksy Biz
$356a month
Own card processing required
10
Cal.com
Teams
$356a month
Card fees estimated with Stripe's standard rate
11
Acuity Scheduling
Standard
$358a month
Card fees estimated with Stripe's standard rate
12
Timely
Build
$370a month
13
YouCanBookMe
Team
$372a month
Card fees estimated with Stripe's standard rate
14
HoneyBook
Essentials, billed yearly
$374a month
Own card processing requiredOnly a yearly price is published
15
Boulevard
Essentials, billed yearly
$429a month
Only a yearly price is published
16
Sign In Scheduling (formerly 10to8)
Enhanced, billed yearly
$429a month
Card fees estimated with Stripe's standard rateOnly a yearly price is publishedStaff limit not published
17
Jane App
Practice
$431a month
Extra seats priced per full-time practitioner ($17.50 part-time).
18
SimplePractice
Plus
$556a month
Own card processing required

Partial estimates: some costs aren't published

These fit your must-haves, but at least one fee isn't public, so the real total is higher than shown. They're kept out of the ranking above.

·
Mindbody
Starter
$79+a month
Card processing rate not published"Starting at" price, per location.
·
Zoho Bookings
Basic
$340+a month
Card fees estimated with Stripe's standard rateText reminders: texts go through a third-party SMS gateway; cost not published
·
Wix Bookings
Core, billed yearly
$343+a month
Text reminders: not confirmedOnly a yearly price is publishedStaff limit not published
·
Appointy
Growth
$359+a month
Card fees estimated with Stripe's standard rateText reminders: SMS credits priced in-app only
·
Vagaro
Single Location
$393+a month
Own card processing requiredText reminders: reminder texts not confirmed; text marketing add-on from $20/monthTaking deposits online needs the $10/month Online Shopping Cart add-on.

Don't fit what you entered

Google Calendar appointment schedulesUp to 1 staff · Can't take payment when clients book · No text reminders on this plan

Microsoft BookingsCan't take payment when clients book

DubsadoNo booking scheduler on this plan · No text reminders on this plan

Prices not published

Booker (by Mindbody)Every plan is "contact sales"

Vendor list prices checked 4 October 2026, US dollars, before tax. Card fees = payments × (average price × rate + fixed fee). How every line is worked out.

About the numbers

Why is card processing the biggest line?

Because it scales with your takings. $15,000 a month in card payments at about 3% is $450, while most plans cost $0 to $100. A 0.3% difference in rate can matter more than which plan you pick.

What does "estimated with Stripe's standard rate" mean?

The system doesn't process cards itself; you connect your own Stripe, Square or PayPal. I use Stripe's standard US rate (2.9% + 30¢ online, 2.7% + 5¢ in person) as the estimate. Square, PayPal or a negotiated rate will differ a little.

Why are some systems in "partial estimates"?

Because at least one cost isn't published: Mindbody's card rate, Zoho's texts (sent through a third-party SMS provider), Vagaro's reminder texts, or texts beyond a plan's allowance at an unpublished price. The total shown is a floor, not the full bill.

Are taxes and add-ons included?

No. Sales tax, card readers, payroll, websites, AI add-ons and insurance billing are left out unless you need them to take bookings (for example Vagaro's $10 add-on for online deposits, which is included when you take payment at booking).

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The true-cost calculator

Your business

18 systems ranked

Partial estimates: some costs aren't published

Don't fit what you entered

Prices not published

About the numbers

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