Tutors usually work alone, get paid online before the lesson, and need a clean booking page that parents can use. Free plans often do the job.
The example
A solo tutor
- 1staff
- 60bookings a month
- $55average price
- 80%paid online
0% pay by card at the appointment, the rest cash or other. 1 reminder text per booking, no booking-app clients. This is an illustration, not a statistic about the trade: put your own numbers in.
Spread at this volume: $92 to $125 a month, a difference of $401 a year.
Cheapest all-in for tutors
Cal.com · Free
- Plan$0
- Card processing$90.96
- Text reminders$0.60
Card fees estimated with Stripe's standard rate. Vendor list prices checked 4 October 2026.
7 systems ranked
Partial estimates: some costs aren't published
These fit your must-haves, but at least one fee isn't public, so the real total is higher than shown. They're kept out of the ranking above.
Don't fit what you entered
What matters for tutors and teachers
Free plans that take payments
Cal.com Free and YouCanBookMe Free take Stripe payments; Calendly Free, SimplyBook.me Free and Zoho Free don't.
Paying for texts
YouCanBookMe charges 7¢ a text and SimplyBook.me 8¢; Cal.com credits are $0.01.
Recurring lessons
Weekly lessons need recurring bookings, which some free plans don't include.
Questions from tutors and teachers
What is the cheapest booking software for tutors and teachers?
At my example (a solo tutor: 60 bookings a month at $55), the cheapest all-in is Cal.com on Free at about $92 a month, including card fees. Third is Picktime at $101. Change the numbers to match your business; the order changes with volume and how clients pay.
How much of the cost is card processing for tutors and teachers?
For the cheapest option at this volume, card fees are about 99% of the monthly total. 80% of bookings in the example are paid by card.
Which booking systems are built for tutors and teachers?
12 of the systems I track list tutors and teachers among the businesses they target: Calendly, Acuity Scheduling, Cal.com, YouCanBookMe, Google Calendar, Microsoft Bookings, Setmore, SimplyBook.me, Zoho Bookings, Picktime, Appointy, Wix Bookings.
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No forms, no sales funnel
Want me to set it up for you?
I'll pick the system that fits your trade, set up your services, deposits and reminders, and connect the booking button to your website. Start with a free 20-minute call with me.
